Scantek Policy



KEEPING OUR SAUNAS SAFE

Due to the recent rise in Drug Related Events & alleged Sexual Assaults, we will be introducing an ID Entry System which will help to protect you, our loyal patrons, by allowing us to easily identify offenders. We are taking this measure, after consultation with Victoria Police, to enable us to give you the protection and peace of mind you should expect whenever you visit. Victoria Police have shown their support for this initiative. To improve sauna safety, we will be implementing the ID Entry System commencing Monday, 14th August at the following venues:

WET ON WELLINGTON, BAY CITY SAUNA, PENINSULA SAUNA, and SHED 16.

This system requires you to provide us with a valid form of Photo ID (which will be scanned) along with a face pic to gain entry. The entire scanning process should take about 3 seconds. These details are retained on file by Scantek for a period of 28 days. If no incidents are reported and there are no exclusions by management within that period of time, these details are automatically deleted. This is in line with the length of time most states require venues to keep their CCTV footage to allow ample time for victims to come forward in the case of any incident.

PRIVACY AND DATA SECURITY ARE PARAMOUNT WITH SCANTEK

All patron information is securely stored and can only be viewed by specified accounts with the highest level of access to the Scantek Manager Interface. Activities of account access are also logged for review if necessary. Your privacy is a very high priority to us.



Conditions of Entry



By entering this venue, you (also referred to as the “Patron”) agree to be bound by these conditions. If you do not agree to be bound by these conditions, please immediately exit the venue.

What personal information we collect
∎ Passports, both foreign and domestic, all Australian Drivers Licences (or those issued under the laws of another country), Proof of Age Cards and any other document presented for scanning at a Scantek Solutions Pty Ltd (“Scantek”) client venue. The information collected and maintained by Scantek Solutions Pty Ltd comprises all information contained in the above documents, ie; full name, gender, address, date of birth, identification number, and type of ID; an image of the scanned ID that includes the image contained on the ID; and an image of the patron that is a photograph taken at the time the ID was surrendered for scanning.

How we use your personal information
∎ Patrons whose information is retained indefinitely:
  ∆ Scantek Solutions Pty Ltd indefinitely retains gathered personal information only from patrons who have received “bans” from licensed venues that are Scantek clients.
   ∆ When a patron has a “ban” placed on him or her for violent, immoral, anti-social or illegal behaviour, this ban can then be transmitted to all Scantek Solutions Pty Ltd clients. Scantek Solutions Pty Ltd clients can then use this information to decide whether they wish to let a “banned” patron into their venue.
∎ Patrons whose information is retained for less than 30 days:
   ∆ Scantek Solutions Pty Ltd uses best endeavours to delete all personal information gathered from individuals who have not received a ban within 30 days from collection.
∎ If compelled by law:
   ∆ Scantek Solutions Pty Ltd may disclose your information, including personal information:
  • In response to a subpoena or similar investigative demand, a court order, or a request for cooperation from a law enforcement or other government agency; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases, we may raise or waive any legal objection or right available to us.
  • When we believe disclosure is appropriate in connection with efforts to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing; to protect and defend the rights, property or safety of our company, our users, our employees, or others; to maintain optimal operation of the system; to comply with applicable law or cooperate with law enforcement; or to enforce our terms and conditions or other agreements or policies.
  • In the event of a reorganization, merger, or sale we may transfer any and all personal information we collect to the relevant third party.

This system requires you to provide us with a valid form of Photo ID (which will be scanned) along with a face pic to gain entry. The entire scanning process should take about 3 seconds. These details are retained on file by Scantek for a period of 28 days. If no incidents are reported and there are no exclusions by management within that period of time, these details are automatically deleted. This is in line with the length of time most states require venues to keep their CCTV footage to allow ample time for victims to come forward in the case of any incident.

Integrity and retention of personal information
∎ Scantek Solutions Pty Ltd takes reasonable steps to ensure as far as possible that the personal information it collects is accurate, up-to-date and complete. We will retain your personal information for the period necessary to fulfil the purposes
∎ Any individual who wishes to request knowledge of the personal information that is relevant to that person, or wishes to ensure the accuracy of such information, may do so in either of the following ways. All such requests are free of charge. If for some reason such access is not granted, a written reason will be provided.
   ∆ By phone to Scantek Solutions Pty Ltd on 1300 552 106
   ∆ Via the Scantek Solutions Pty Ltd Website.

Furthermore, all patrons agree to read Scantek Solutions Pty Ltd’s full privacy policy at www.scantek.com.au